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Human Resources Online News February 2017

Message from AVP Jay Stephens for February 2017 | What’s Next – Human Resources is Moving | Performance Evaluations | Welcome – New to Human Resources | Employee Benefit Spotlight | Payroll Pointers and Operations and Processing | Shared Leadership | Training and Events



Jay Stephens

A Message from
AVP JAY STEPHENS

A performance evaluation is a process, not an event. I tell myself that quite often as I think about how to work with employees that I supervise and as I advise other supervisors on campus. Very early in my Human Resources career, I held a position where my supervisor was 120 miles away. I saw that supervisor generally once a month and we spoke pretty infrequently. For the most part, I was left to my own devices to determine the service expectations for the agencies I served at the time. Evaluation time would roll around and we would get together to go over my score and how my supervisors arrived at it.

Many types of performance evaluation instruments exist and you will find a myriad of systems in place all over the country. If the perfect system exists, I do not believe anyone has found it. That being said, I believe that one of the keys to success, regardless of the evaluation instrument, is regular thoughtful contact between employees and their supervisor, coupled with open and honest communication.

I once advised a new supervisor who, after a week of being a supervisor, came to my office, closed the door, looked me in the eye and said, “I actually have to supervise people!” I told her to begin with the basic thought of, “How would I want to be supervised and evaluated?” Most of us want regular meaningful contact with our supervisors, recognition for our successes as they happen and the safety of being able to talk things through when it isn’t going well and to develop a plan to improve, if needed.

A performance evaluation is a process, not an event. It should happen every day, week and month, not just once a year.

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WHAT’S NEXT

Human Resources is Moving

HR is moving map
We will be moving in April! Our new location will be in Capitol Village, next to Campus Security and Police Services on University Drive. It’s not far, check out the map below. Everyone in Human Resources is moving, that means Payroll, Benefits and Employee Learning & Development, including the classroom space. In fact, the ELD classroom will be upgraded and outfitted with new equipment for training.
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PERFORMANCE EVALUATIONS

Professional staff performance evaluations are due in HR by March 14. Evaluations should be delivered to the employee no later than March 1. Please follow your department protocols for additional deadlines and signature coordination.

A new condensed performance evaluation template is available for both Professional and Classified staff: https://hrs.boisestate.edu/performance-management/forms-documents/. As a reminder, all Classified staff performance evaluations are due by the employee’s anniversary/job change date. To assist supervisors of Classified employees, Human Resources sends a reminder one month prior to the anniversary/job change date.

Completed and signed evaluations should be submitted via email to evaluations@boisestate.edu
or hard copy forms may be sent to HR, Mail Stop 1265. Please note, it is not necessary to submit the original forms to HR if you choose to send your forms via email.

Visit the Performance Management website for additional tools and resources. If you have questions regarding performance evaluations, please contact your Human Resources Business Partner.

TALENT ACQUISITION ZONE

We have seen an increase in the turnaround time for Background Checks, specifically in ADA County, due to their system upgrade. On average, most background checks are taking 10 – 15 days to process, significantly impacting employee start dates. Be sure to keep this in mind when selecting employee start dates and plan for additional processing time. For questions regarding background checks, please contact Talent Acquisition at 426-1553.

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Welcome

NEW TO HUMAN RESOURCES

Wendie Whitefield-Slater – Benefits Coordinator

Wendie has worked in Human Resources, Benefits, and Payroll for many years now and has a Human Resources Professional certificate from Boise State University. Most recently, she served as the Corporate Benefits Specialist for the Futura corporation companies, consisting of Alliance Title & Escrow Corp. and AmeriTitle. When not working, Wendie and her husband bowl in leagues and tournaments, hike with their two dogs and travel. Contact Wendie for any FMLA, Disability and Retirement questions at wendiewhitefield@boisestate.edu or 426-2044.

Charlene Davis – Human Resource Assistant

Charlene previously worked for URS as a Benefits Representative. She holds a B.A. in Communications from Boise State and earned her SHRM-CP in 2015. She is excited to return to Boise State as an employee. In her off time Charlene enjoys hiking and biking. Contact Charlene for any background check and employment services questions at charlenedavis1@boisestate.edu or
426-1553.

Mary Wong – Technical Records Specialist

Mary is a recent graduate from Boise State University with a dual degree in Human Resources and Marketing with a minor in Communications. She currently works part-time for the Employment Services Department. Mary enjoys all things outdoors and is training for her fourth half marathon. Contact Mary for any employment services questions at marywong@boisestate.edu or 426-4419.

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Blue Cross of Idaho Logo

SPOTLIGHT ON EMPLOYEE BENEFITS

Wellness and Preventive Care

Regardless of which Blue Cross of Idaho medical plan you elected (PPO, Traditional or High Deductible), each plan offers 100% coverage on most Wellness & Preventive Care services.
Preventive services include, but are not limited to, services like annual adult physical examinations and routine or scheduled well-baby and well-child examinations. Blue Cross of Idaho may adjust specifically listed preventive services to coincide with new or revised laws or regulations. Additionally, some services are subject to certain limitations depending on medical necessity and other reasonable medical management techniques.
For more information about the Preventive Care services, please visit the Blue Cross of Idaho webpage.
Many of these services are available through the University Health Services located on the 2nd floor of the Norco Building behind the Rec Center on the Boise State campus.

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Time and Labor How to

PAYROLL POINTERS

How Does Comp Time Pay Off Work?

In general, compensatory (comp) time earned in the first six months of the year, if not used in the second six months of the year, is paid out in the first check of January. This cycle repeats every six months with pay outs in January and July.

For 2017, the actual dates are:
2017 comp time table

Employee Processing resources

OPERATIONS AND PROCESSING

If you or your department holds a Camp or Summer Program, join us in March for our annual Camps & Summer Program Workshop! Our goal is to make the camp-hiring experience easier for you, your department and your camp employees. Attend our workshop and learn about the processes and policies, including information from Parking & Transportation and Housing. Mark your calendars!
Wednesday, March 8, 10:00am – 11:00am
SUB Hatch C Ballroom

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Shared Leadership

SHARED LEADERSHIP PROGRAM

  • The Shared Leadership program is accepting early applications for the 2017-19 program (commencing fall 2017)
  • Shared Leadership provides Boise State University faculty and staff with the information they need to become active participants in the university. By combining practical leadership tools with an in-depth view of the university’s processes, Shared Leadership equips participants with the means necessary to make a significant contribution to the campus community and their individual departments.
  • For more information about the program and to download an application, visit the Shared Leadership website.
  • Applications will be accepted through August 16, 2017, and should be mailed to Kip Spittle, Employee Learning and Organizational Development, at Mail Stop 1265. A supervisor’s signature is required on all applications.

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TRAINING & EVENTS

Register today for one or more of our monthly training classes! All classes are held at Human Resources in the ELD Classroom located in the Campus School Building.

Benefit Refresher Workshop

“Wow! I’ve been here for years and still learned so much!”

  • Next Class – Thursday, January 26th, 9:30am – 10:30am
  • Open to Benefit Eligible Employees
  • Next Class – Tuesday, March 21, 1:30pm – 2:30pm
  • Great refresher for everyone, it’s a review of the benefits provided through Boise State University.

Payroll Time and Labor Training

“Glad to have the details explained.”
“The trainers were very knowledgeable and fun!”

  • Next Class – Wednesday, March 22, 1:00pm – 2:00pm
  • Learn the steps and best practices on time entry and time approval

Processing For Pay

“Great session, very informative.” “Handouts are great!”

  • Next Class – Thursday, March 9, 1:00pm – 2:30pm
  • We’ll review how to submit employee hiring and change forms, policies and processes, and where to find the resources you need, or, how to get your employee paid correctly!

Camps & Summer Program Workshop

  • Wednesday, March 8, 10:00am – 11:00am
  • SUB Hatch C Ballroom

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