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Human Resources Online News

Human Resources Online News January 2017

Message from AVP Jay Stephens for January 2017 | Year End Tax Information | What’s Next in January – Employee Evaluations | January Employee Benefit Spotlight | Operations & Processing Update | January Training and Events

Jay Stephens

A Message from

We have arrived in a new year and it certainly has been exciting! We have seen unprecedented weather here in the Boise area, we have a new President of the United States coming into office and we are seeing a lot of new faces on campus, from new students to new faculty and staff.
Weather conditions have created numerous challenges for campus and I would like to recognize the outstanding effort of our facilities, campus public safety staff and others who have worked so hard to battle Snowpocalypse 2017. What an amazing effort! Each day during the snowfall I observed our colleagues out in the cold driving equipment and with tools in hand. I saw the weariness on the faces of the folks in the Emergency Operations Center as they spent long hours here on campus. Thank you to all of you.
Transition in the office of President of the United States has all of us in HR in a state of anticipation as a new Congress and the President-elect have expressed the desire for changes to, or a repeal of the Affordable Care Act and other federal laws and regulations, many of which have the potential to impact us. President-elect Trump has also signaled he may look at the recently proposed FLSA regulations which are currently under injunction.
We have new students, new faculty and new staff here on campus that we welcome. To those who are new to the area, I am told this weather is not normal at all! We look forward to interacting with you and serving you. We have new faces in HR and we are bringing in more! It feels like a flurry of hiring here but we are so excited to bring on more talented people to join our team to work with all of us in serving you.


Year End Tax Information

Year End Tax Forms And Reminders

W-2s will be distributed and mailed by January 31st. If you consented to receive your W-2 electronically just log into PeopleSoft SelfService to access and print it!

W-4 Form Information If your filing status, exemption allowances or exempt status has changed since your last W-4 Form was filed, you can update through MY.BOISESTATE or submit a completed and signed W-4 Form to Payroll, click here for instructions.

If you are claiming “Exempt” from tax withholding for calendar year 2016, this exemption will expire on February 13, 2017. A new W-4 Form will need to be submitted by February 13, 2017; you can update it through MY.BOISESTATE. If a new W-4 form is not submitted, Boise State University is required by the Internal Revenue Service to change the withholding status to ‘S – Single’ and ‘0 – Zero Withholding Allowances’.

1095-C Information Provides information about health insurance coverage offered to employees and their dependents as required by the Affordable Care Act. 1095-Cs will be distributed and mailed by January 31st. There may still be time to consent to electronic delivery, click here for instructions.

Click here for more information about other tax forms.



Employee Evaluations

It’s that time again! Performance evaluations are an important component of employee development and are intended to provide an objective evaluation of an employee’s performance and identify strengths and opportunities for improvement. Read the policies below, get more information at Performance Management Training and Overview or access the forms and templates here.

Boise State Policy #7400: Classified Employee Performance Evaluation
Due Dates vary depending on employee’s date of initial appointment. Supervisors will receive a reminder notice one month before their classified employee’s evaluation is due.

Boise State Policy #7300: Professional Employee Performance Evaluation
Due Dates for Professional staff employees to be evaluated are annual by March 1.

Boise State Policy #4290: Annual Faculty Performance Evaluation
Due Dates – refer to Boise State Policy #4290 for criteria.


Supplemental Retirement Accounts

friendship bridge sun-upIf your New Year’s Resolution is to save more for retirement, that’s where the Supplemental Retirement Accounts benefit you. Supplemental Retirement Accounts are a way to set aside additional pre-tax or after-tax savings to build a nest egg for your future. You may enroll, change your amounts, or stop the contributions at any time.

Please check out the link on our HR website for more information about this great benefit.
​Our retirement vendors, Empower Retirement (PERSI) and VALIC, will be presenting Retirement Investment information in January….please check out the link for details about the workshops and how to register to attend.

TIAA Retirement

David Penrose, the TIAA retirement representative, will be on the Boise State campus the following dates to meet with employees for one-on-one investment discussions.
To schedule an appointment with David, please contact 1-800-732-8353.
January 24, 25 & 26
February 28
March 1 & 2




There is a new MyInsights report!

There are three employee reports available; use the filters to manage your department or staff.

  • Benefit Eligible Employees
  • Non-Benefit Eligible Employees
  • Student Employees

Use these reports to see your employee’s multiple jobs, track and review separation dates and connect with a supervisor. MyInsights Reports are available from the Boise State Data Warehouse. Log into MyBoisestate for access.



NEW! – Benefit Refresher Workshop


  • Next Class – Thursday, January 26th, 9:30am – 10:30am
  • Open to Benefit Eligible Employees
  • We will review the benefits provided through Boise State University. Topics include:
    • Health Insurance
    • Life Insurance
    • Retirement benefits
    • Flexible Spending
    • FMLA
    • Fee Waivers
    • and much more

Payroll Time and Labor Training

  • Next Class – Wednesday, January 25th, 1:00pm – 2:00pm
  • Learn the steps and best practices on time entry and time approval

Processing For Pay

  • Next Class – Thursday, February 9th, 1:00pm – 2:30pm
  • Review how to submit employee hiring and change forms, policies and processes.


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