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An employee who consents to receiving his/her W-2 Form electronically will not receive a paper copy of the W-2. If an employee does not consent, he/she will continue to receive a paper copy of the W-2.

An employee who chooses to receive his/her W-2 Form electronically can also receive a paper copy of the W-2 by completing the form ‘Boise State University Duplicate W-2 Request’ found on http://hrs.boisestate.edu/payroll/DuplicateW2Request.pdf. You will be charged $5.00 for the paper copy of this form. Free Adobe Acrobat Reader is required to download this form. Please allow 15 days from the date postmarked for your request to be processed. Request for a paper copy does not withdraw the employee's consent for electronic delivery of future W-2 statements.

An employee who chooses to receive his/her W-2 Form electronically can change his/her mind and withdraw consent to electronic delivery at any time. An employee's withdrawal of consent will be effective on the date received and Human Resource Services / Payroll will confirm in writing or by e-mail with the employee the effective date of withdrawal of consent. Consent may be withdrawn by sending an e-mail or other written notice to the following:

Boise State University
Attn: W-2 Request
1910 University Drive
Boise, ID 83725-1265
Phone: 208-426-3435
E-mail: rwalker@boisestate.edu

Employees will promptly be notified if any contact information changes.

The provision of an employee's W-2 Form by electronic format will cease October 31 of the year following the individual's termination of employment with Boise State University.

The employee may continue to make any personal/employment information changes as needed through BroncoWeb website.

All employees should be aware that the W-2 Form, even when provided electronically, must be attached to their annual tax return, usually the Form 1040. If the W-2 is provided electronically, the employee should print enough W-2 copies and attach them to his/her respective tax return documents.

BroncoWeb website, and the employee's W-2, may be accessed by any computer that provides login access to employees. The W-2 statements will remain on BroncoWeb for at least 6 years.

Last reviewed November 2007