Employment Services
Approval Process for the Recruiting/Hiring of All Positions
The financial challenges that our University is facing were made clear in
the Spring Update presentation on Wednesday, January 14th, 2009. One
measure the University has implemented to manage the current situation is
to ask each Department/Unit and Vice President to review each vacant position
in their area to determine if it is of critical importance to serve students
and maintain our operations in the current year.
In November 2008, a step was added to the process whereby the President and Vice
President for Finance and Administration provide final approval for all requests
to fill positions. In the interest of ensuring that all departments understand
this new process, please see the detailed instructions and clarifications below.
Approval Process
This process applies to ALL positions supported by local, grant and
appropriated funds. If your department wishes
to fill any of the following types of positions, please begin the process
by completing a Recruitment Order Form (ROF):
- Temporary (including reappointments and requests to extend the length of assignment for current temporary employees)
- Classified
- Professional
- Faculty
Recruitment Order Form (ROF) PDF Word
As well, you will need to include a brief written justification that explains
the necessity of your request. It should clarify how important this
position is to your department’s ability to fully satisfy the business
needs and goals of the University. Submit your complete ROF and justification
to your Dean or Department Director for approval. Please refer to the
link below for a flow chart that conveniently maps out the approval process
for your particular area of request:
Approval
Process Flow Chart – Faculty/Professional/Classified Hiring
Approval Process Flow Chart - 100% Grant Funded Positions
Position Cancellation/Hold
If you have a temporary or permanent, professional or faculty search that
you intend to cancel or place on hold, please use the appropriate template
letter below to communicate with the applicants who might be affected by
the position hold or cancellation.
Applicant Letter Template A - For applicants who
applied but did not interview
Applicant Letter Template B - For applicants who
interviewed but did not receive offer
Applicant Letter Template C - For applicants who
applied but the search is canceled
Budget Impact
To learn more about how the current budget situation might impact you, please
take a moment to visit our Budget Impact page which
our University Budget Department created to specifically address any concerns
and questions regarding this matter.
For additional questions or assistance with this process, please contact our Employment Services staff:
Michelle Berard – Professional/Faculty Hiring – (208)426-3170
Jordy LePiane – Classified Hiring – (208)426-1536
Holly Borden – Manager, Employment Services – (208)426-1979
Thank you for cooperation and your support of this new process.
Last reviewed February 2009